Last updated on July 29th, 2021 at 11:56 am
The goal of our translation company, with each translation services project, is to give our clients top-level service. From single-page document translation to complex multilingual projects, we aim to give each project the care it deserves.
We work on translation service projects with diverse needs and industries. With the advancing globalization of commerce and communication, access to high quality and professional legal translations, medical translations, academic translations, and more are essential.
It is important to use a translation company who is experienced, has the technology in place, works with expert project managers and employs only professional translators fluent in the source and target languages, dialects, and industries involved.
In this post, we are going to detail the best ways to get the most out of your translation project. These tips will save time, money, and work for both you and your translation company.
A translation project starts at the planning stage, which includes analysis and quoting. These activities as well as the compilation of information, the scope and providing the pertinent files will give the base for the execution and control of the development.
Every translation project varies and will need a customize approach based on needs, goals, languages, file types, and complexity. For example, the translation of documents is simpler than website translation. Likewise, the typesetting of an Arabic translation is more complex that the typesetting of Spanish translation, given that the original document was in English, or another left-to-right reading languages.
This post is a general guide to know what to have before starting a translation project and what to do to help the translation company help you.
Giving the translation company the scope of the translation project is a great first step. Provide everything that needs translation services, or if that’s not possible, as much of the project content up front. This helps the translation agency get an accurate overview of the project, provide a better quote, and if necessary, help the translation company pinpoint what additional information or files they need from the client. Knowing the full scope of the project provides context and helps the translation company present the best solution and prepare to manage time and workflow.
Know and communicate your deadlines. The planning and critical paths for the execution of the translation project might change according to deadlines. Deadlines will help the translation company decide what to work on first and determine the best workflow. There may be different deadlines for different parts of the project or different parties that will receive the finished translation. Some processes can be done in parallel, but other must be done in its entirety before the next step begins. Ideally the translation is done by one translator, or only a handful. We need to know if we need to assemble a team for your project and whether or not some sort of glossary must be created to ensure consistent voice throughout the document.
Contact the translation company as early as possible with the preliminary information. The time available for the execution of the translation services project is an important element in the triangle of quality, time, and budget.
Know your budget. Have an idea of what you can spend as early as possible. This is another reason to have all your materials for translation ready for evaluation. Maybe you can afford more than you think, or you might need to pay extra for faster turnaround. Different solutions can be found for different budgets, so
Know and communicate the audience of your translation project. Who is going to read the translated content and how is it going to be used? Is the translation going to courte? Or being presented for an audit? Are these business records to obtain funding? Are the translated documents for internal purposes or external? This is important fortechnical documents and marketing translation especially. The more information the better, that will give the base for further questions and clarification of doubts for the translation work.
Know and give details of the dialects to be used in your project. British English or United States English? Spanish for Spain, Spanish for Mexico, or Spanish for Latin America? Localization by dialect is vital to establish cost and select the appropriate translation team. Marketing translation requires a careful eye to match what the culture sees as attractive and valuable in a product, and that varies across the globe.
Know the demographics that is going to use the translated documents. What age group? Level of reading? Do you need formal or informal tone? Are they industry experts? Will the material be client-facing? Are you speaking to students? That will help establish the tone needed for the translation of the content. No one wants to alienate the client by speaking over their head, an no one wants casual forms of words used in business situations.
It is important to provide the final version of the files, without comment or highlights, as unclean files can create confusion. Having the content for translation ready will prevent re-work and delays in quoting and executing of the project.
Provide source files and indicate the deliverables needed. For example, provide both PDF’s and the InDesign package for those files. Working on the source file will help produce a language version of the documents with less work and less cost. For more information read the post The use of Source Files in Translation Services
Provide previous translations, translation memories as well as style guides and bilingual glossaries whenever possible.
A company’s glossary may include items such as:
A company’s style guide includes items like:
Other supporting material that can be used in the translation process are:
Remember, a clear message makes it easier to translate.
Remove any content that doesn’t not apply or that can’t be legally shared. Examine any NDAs, inclusion of names, entities, internal information, financial records, insurance records, medical information, affiliates, etc.
Expect changes in length from one language to another. Language can expand or contract in size by as much as a third. Text might change direction, which will greatly influence tables and graphs. We can work with any language pairing and know ahead of time if it is a language that expands or contracts.
At JR language we take the time to understand your project, goals, and needs to offer options and customize the translation solutions for your project. A translation project can be the translation documents into several languages, a video translation or website translation. All have different requirements and needs.
We ask many questions because we are focused on giving our clients the best translation services. If a translation company doesn’t ask many questions, that’s a red flag. A professional translation agency should be thorough. A deep assessment and complete evaluation phase is an important base for any translation services project. Contact us with any questions and get a quote for your translation project today. We look forward to hearing from you.